Constitution of
Society for Information Technology and E-Business
at the University of Akron
revised Fall 2007

ARTICLE I – Name

The official name of this organization shall be Society for Information Technology and E-Business (SITE).

ARTICLE II – Purpose

The purpose of SITE at the University of Akron shall be to prepare students for the Information Technology industry by creating and providing opportunities for networking, hand's on out-of-classroom experiences, knowledge sharing, and an overall insight into the field.

ARTICLE III – Membership

  1. Membership in this Association shall be open to University of Akron students with a GPA of 2.0 or higher', regardless of sex, faith, race, creed, color, or handicap who show an interest in the advancement of professional management information systems as a career and/or area of study.
  2. All active members must be currently enrolled students at the University of Akron and be in good standing with the institution and the College of Business. All members shall have voting rights in the organization except as prohibited by University policy.
  3. Membership may be revoked, at the discretion of the primary elected officer and/or the acting faculty advisor for the following reasons:
    1. Failure to pay required dues.
    2. Failure to maintain the above conditions for membership.
    3. Failure to display an active interest in the organization and it's purpose and goals.

 

ARTICLE IV – Officers

  1. Primary officer positions for this organization include President, Vice President, VP of Finance, Secretary, VP of Student and Corporate Relations
  2. The duties of each officer shall include, but not be limited to the following:
    1. President
      1. To establish meeting times and places for the organization as well as officers.
      2. To establish and communicate an agenda for each meeting.
      3. To ensure that all activities done by, or endorsed by the organization are consistent with the goals and purpose of the organization.
      4. To hold other officers accountable for their duties in the organization.
      5. To delegate responsibilities as necessary to the other standing officers.
      6. To appoint and empower secondary committee leaders as needed to accomplish the goals of the organization.
      7. To be responsible for communications within the University and the College of Business Administration.
      8. Maintain complete and accurate database of members, including contact information.
      9. To see to the scheduling of relevant activities for the organization, including guests from the Information Technology sector of the local business community.
      10. To make any decisions necessary and proper to ensure the well being of SITE, and its perpetuity.
      11. To ensure that all members and officers function together as a team.
        1. AII decisions made by the president are final, which may only be overridden by the advisor of the organization.
    2. Vice President
  3. Assist the president in the performance of his/her duties in any requested.
  4. Succeed presidential duties, either temporarily or the duration of the term, in the event of absence, disability, or impeachment of the standing president.
  5. Maintain active communication with the president of the organization.
  6. Assist with motivating and stimulating the members of the organization and fostering new ideas.
  7. Making sure decisions made by the president are carried out fully.
    1. VP of Finance
  8. Keep thorough and accurate records of all money received and expended.
  9. Make expenditures for the organization only upon the direction and authorization of the President, and/or Faculty Advisor.
  10. Shall deposit all money in the name of and to the credit of the chapter.
  11. Shall prepare a budget at the beginning of each fiscal year for the organization and it's anticipated spending.
  12. Shall revise budget as necessary throughout the year.
  13. Must have books audited once per year.
  14. Is responsible for correctly submitting applications for E.A.F. funding from the University of Akron.
  15. Is responsible for saving all receipts and making sure they get reimbursed in prompt time.

 

    1. Secretary
      1. Keep accurate and complete records for both general and officer meetings.
        1. Minutes for meetings should be delivered via a-mail to the appropriate members by the following day.
      2. Keep accurate and complete files, records, and documents for the chapter in both paper and electronic formats.
      3. Generate and supply reports about the organization and its data as requested.
      4. Assist all above officers in the performance of their duties as requested.
      5. Keep a log of professional activities for the organization.
    2. VP of Student and Corporate Relations
      1. Shall market the organization heavily.
        1. Newspaper articles.
        2. WZIP PSAS
        3. Posters
        4. Signs
        5. Handouts
        6. Go into classes
        7. Web site
        8. Email (Meeting Reminders) 
        9. etc.
          1. Promote events for organization.
          2. Make and maintain relationships with local businesses.
          3. Assist with scheduling events, particularly coordinating events involving outside persons.
          4. Manage organization attendance for activity fairs, and such events both on and off campus.
          5. Work with president and other team members to market the organization to students and to the IT sector of the local business community.
  1. Election of Officers
              1. Officers must have and maintain qualifications for membership.
              2. Officers must have been an active member in the organization for a minimum of one semester.
              3. Non-graduating officers are entitled to keep their current position for the following year if they wish so long as a group of four members, at least one of which is a current officer declare they would like to opt for a change in office. In this case, the current officer must enter the election along with the new candidates if he/she would like to continue in their position.
              4. The prescribed election process to be used will be voting for each office following nominations from the floor.
              5. The candidates receiving a 50% +1 affirmative vote will be declared the winner and will take office immediately following the final meeting or event of the current year.
              6. Elections are to be held in the last three weeks of the Spring semester.
              7. The date of the election must be made known to all members a minimum of one week before the election date, to give all members a chance to participate.
              8. Any member not present at the election forfeits their right to vote in the organization for that election.
  2. Should vacancies occur before the completion of a term of office, it is up to the president to decide whether or not the vacancy will be filled. If the vacancy is to be filled, it shall be done by appointment from the executive board.
  3. Impeachment charges can be brought against any officer for the following reasons:
    1. The officer fails to carry out the responsibility of the position to which he/she has been elected.
    2. The officer fails to maintain good standing with the institution.
    3. The behavior of the officer is inconsistent with the professional goals set forth by the organization.
  1. Impeachment must be recommended by a member of the executive board, and be seconded by another member of the board. It will then be put to a majority vote of the active members at the next meeting of SITE.
  2. If impeachment occurs, the following procedure will be followed:
    1. The officer in question will be notified in writing of the charges brought against them.
    2. A special meeting will be arranged to discuss among all members the situation, in an open forum format.
    3. There then must be a two-thirds vote to remove the officer from his/her position.
    4. The vacancy will be filled as noted in Article IV, Section 4.

ARTICLE V - Organizations Structure

        1. The Executive Committee shall consist of the following persons: AIl officers and appointed positions.
        2. The Executive Committee's duties shall be: all duties outlined in Article IV.

 

ARTICLE VI - Faculty Advisor

In order to qualify to be the Faculty Advisor, the individual must be a full time faculty or staff member at The University of Akron.

Other requirements are:

  1. The Faculty Advisor will be selected or retained by vote of confidence from the executive committee.
  2. The term of office for the Faculty Advisor will be from the last day of Spring semester until the last day of following spring semester.

 

ARTICLE VII - Rules or Organizational Procedures

  1. For members to maintain active membership in the organization, they must attend at least 5 meetings and/or events per semester.
  2. Organizational Meetings will be held at the greatest convenience for the greatest number of members. This will be decided by the President.
  3. In the event of conflict concerning issues which are not noted in this document, Robert's Rules of Order will serve as the recognized authority.

 

ARTICLE VIIl - Finance

        1. Dues for this organization will be decided by the President.
        2. Donations will always be accepted.
        3. Other sources of funding besides the University Funding will be from donations, dues, and fundraising.
        4. Society for Information Technology and a-Business will manage its own finances, but in accordance with the rules and regulations prescribed by The University of Akron.

ARTICLE IX – Affiliation

Society for Information Technology and E-Business has no formal affiliations.

ARTICLE X – Amendments

All amendments to this constitution must be made by the following process:

        1. Any proposed amendment must be presented in writing to the membership.
        2. Discussion of the proposal should occur at a full-length meeting.
        3. A vote of acceptance should occur either at that meeting or at the very next full meeting.
  1. The amendment, if passed and consistent with university policy, shall become part of this constitution immediately.

ARTICLE XI - Non-Discrimination Clause

Society for Information Technology and a-Business shall not discriminate on the basis of race, creed, national origin, ancestry, gender, age, handicap, veteran status, or sexual orientation in the selection of its members or in its programs unless federal or state laws allow for such exceptions.

ARTICLE XII - Student Development Clause

Society for Information Technology and a-Business shall maintain a current registration form including a list of officers, their addresses, the name of the Faculty Advisor, and the most recently amended constitution with the Office of Student Development.